The numbers are in. I’ve thought about this thoroughly and in keeping with ArcStone’s nerdy roots, created an algorithm.  I added up productivity gains subtracted employee gripes and moans and then divided by hours logged.

(Gains - Gripes) / Hours = X

The clear winner for best technology investment in 2008?

Our switch to Google Apps for our company email, calendar and documentation platform.

Google Apps has five elements that you need to know about…

1. User Management - to secure access and set permissions for your team.
2. Email - in this case Gmail, which is Google’s fantastic web mail service.  Users can also use mail clients like Outlook or Thunderbird if they wish.
3. Calendar - An online personal calendar which may be shared with your colleagues.
4. Sites - An easy to edit wiki system.  Need a quick wiki to organize a project, or documentation?  It literally takes a non-technical user 5 minutes to create a new site and start adding content.  You can then restrict content to certain users or publish to the web at large.
5. Docs - an online productivity suite which includes a word processor, spreadsheet, presentation, and data collection application.   These have become very important tools in the tool box for us at ArcStone.  We use Docs for tracking basic spreadsheet information centrally like employee phone extensions and incoming leads, to collaborating on our 2009 business plan.  Google Docs also includes a slick form generation tool, enabling non-technical users to easily create online forms for surveys and similar data collection projects.  Google is clearly targeting Microsoft Office users, but I have to confess Google Docs still has a ways to go before replacing Office - don’t plan on using it exclusively.

And how much $$ for all these goodies?  If you have fewer than one hundred employees, the price is truly right. You pay them $0.  All it took for us was a DNS update so that Gmail started getting our our email and then some configuration / internal communication / training to make the transition.

Before you ask, no I’m not working for Google.  I just want to share something that’s working well for us.

If you’re an ArcStone client and you’re interested in making the transition to Google Apps, drop me a line.  If there’s enough interest, I’d be happy to schedule a group Webinar demonstrating how we use Google Apps and help you decide whether or not to make the move.